With the addition of the Public Folder Connector, you can now selectively choose what you would like to keep, move, and discard through an easy and intuitive user interface! With the Public Folder Connector, we can meet any extraction scenario.
Whether your Public Folders are currently in Exchange or already migrated to Office Exchange Online, you can extract some or all of the Public Folder hierarchy to one or more Public Folder alternatives. Not all content is created equal, so why export your content to a single destination option? With the ExchangeSavvy Public Folder Connector, you can select subsets of your Public Folder hierarchy and export it to one or more destinations using our powerful filtering options.
Filter by date, item, folder, or a combination of each. Enable full chain of custody reporting for tracking date, time, source and destination location on a per-item basis. ExchangeSavvy can help you selectively export your Public Folders to one or more Shared Mailboxes of your choosing.
Decide where the content should be extracted to the Shared Mailbox and whether it should be in the Active or Archive Mailbox. For Public Folder content that contains messages with attachments, files, or historical content, ExchangeSavvy can help you migrate it to one or more SharePoint Site Collections. You control how large each PST can get for optimal storage and performance.
If you are looking to export your Public Folder content as individual files, ExchangeSavvy can help you do just that! Due to the technology change between legacy public folders and modern public folders a migration is required. You can migrate legacy public folders hosted on Exchange or Exchange to modern public folders hosted on Exchange Or you can migrate legacy public folders hosted on Exchange to modern public folders hosted on Exchange If a cloud migration is a viable option for your company, you are able to migrate legacy public folders hosted on Exchange or Exchange to modern public folders hosted in Exchange Online.
Since Exchange Server RTM the public folder migration scripts and the migration guidance have quite often been updated. The information provided at TechNet is very detailed for each migration option and there is no need to repeat each step in this blog post.
Please see the link section for all hyperlinks. Preparing a legacy public folder migration is pretty straight forward. The main issue companies are facing is the required downtime for finalizing the public folder migration batch. The required downtime cannot be determined exactly not as exactly as requested by upper management. This means that you have to plan for scheduled maintenance during off-hours.
In the past, a single migration request has been used to migrate legacy public folders. The new batch approach migrates public folder content using multiple requests within a single batch. The TechNet articles explain this parameter as follows:. The estimated number of simultaneous user connections browsing a public folder hierarchy is usually less than the total number of users in an organization.
Exchange Server and Exchange Server currently support 2. This limit 2. The current version of the script uses a coded limit of max public folder mailboxes. This means that you can only serve x 2. Finalizing the migration request and setting the PublicFolderMigrationComplete attribute requires the legacy public folder information store to be restarted. Otherwise, the configuration change will not be picked up in the information store in a timely fashion.
Remember to restart the information store service on all legacy public folder servers. If your current public folder infrastructure is based on Exchange and you want to get rid of that Exchange version, you might think of replicating all content to Exchange This is not the best approach. Due to known content conversion issues, you might encounter data loss when replicating public folder content between Exchange and Exchange The recommended approach is to migrate Exchange legacy public folders to Exchange modern public folders directly.
The PowerShell script referenced in that blog post does not work with Exchange Remark All limits mentioned in this post reflect the information available at the time of writing.
Do you need assistance with your Exchange Server setup? You have questions about your Exchange Server infrastructure and going hybrid with Office ? Collaboration over documents.
In Outlook, Groups has a dedicated Files tab that displays all files from the group's SharePoint team site, as well as from mail attachments. You get one view of all the files, so you don't have to go searching for them like you would in public folders. Co-authoring also becomes easier. If you're using public folders for storing files meant to be consumed by multiple people, consider migrating to Groups. Shared calendar.
Upon creation every group gets a shared calendar. Any member of the group can create events on that calendar. When you favorite a group, that group's calendar can be displayed alongside your personal calendar. You can also subscribe to a group's events, in which case events created in that group appear in your personal calendar. If you're using public folders to host calendars for your team, such as a schedule or a timetable, Groups would be an improved experience.
Simplified permissions. When you assign users to a group, they immediately get the permissions they need, whereas with public folders you need to manually assign the proper permissions. Members can be added as "owners" or "members.
Members can also create content and edit files like owners, but members cannot delete content that they have not created. If the public folders' permissions model is too overwhelming for you and you want something simple and quick, Microsoft Groups is the way to go.
Mobile and Web presence. Public folders can't be accessed through mobile devices and have a limited set of functionality on the Web. Microsoft Groups, on the other hand, is accessible through Outlook mobile apps and has a richer set of features on the Web. If your team is on the move and requires mobile access, then you should be using Microsoft Groups. Access to a wide range of Microsoft or Office apps. When you create a group, you unlock access to a wide range of apps from the Microsoft or Office suite.
You get a SharePoint team site for storing files and a plan on Planner to track your tasks. Microsoft Groups is the membership service that combines elements of the entire Microsoft or Office suite. While Microsoft Groups offers many advantages, you should be aware of a few major differences that you'll notice after leaving the public folders experience. These are primarily:. Folder hierarchy. While public folders are often used to organize content in deep rooted hierarchy, Microsoft Groups has a flat structure.
All emails in the group reside in the Conversations space and all the documents go into the Files tab. Also, you can't create sub-folders in Microsoft groups. Granular permission roles. While public folders have a variety of permission roles, Microsoft Groups only provides two: owner and member. Before you move to Groups, it's also a good idea to make note of the various limits that come with creating and maintaining groups.
See How do I manage my groups? If you decide to switch to Microsoft Groups, you can use a process known as batch migration to move your email and calendar content from your existing public folders to Groups. The specific steps for running a batch migration depends on which version of Exchange currently hosts your public folder hierarchy.
At the end of this article, you will find links to instructions that walk you through the batch migration process. When you finish migrating a mail-enabled public folder to a particular Microsoft group, all the emails addressed to the public folder will at that point be received by the group.
The migration process uses migration batch cmdlets.
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